[games_access] E for All and GDC booths

d. michelle hinn hinn at uiuc.edu
Wed Oct 10 22:56:13 EDT 2007 

The $1200 is just not the power -- that's way cheaper than I though. 
it's the carpet requirement, etc and all the other little details 
that add up to $1200. I had twenty forms to fill out and price them 
down. I'll explain more tomorrow when I'm not faxing forms like 
crazy. If I could even get half of the money I'd be happy....well, 
happier ;)

Keep in mind...they gave us huge discounts because we are non 
profit...I can't even imagine people how much, say, Microsoft is 
paying...

Also, the stuff we haul...we get to be allowed to haul what ONE 
PERSON can CARRY TO THE BOOTH each day...and Eelke...We have giant 
wheeled suitcases shoulder bags and more and you are a tall tall guy. 
:) The union has let us have a lot of leeway thank goodness. The 
table was one of the more pricey items...but the biggest thing that 
was necessary!!!

M

>Hmmmm.....
>
>It sounds like some crazy mafia scheme imposed by Tony Soprano himself ;-)
>
>what if we don't use any powerplugs at all? One of my friend had a
>booth at that same conference center and he just brought laptops and
>didn't use anything that needed to be "hauled" (the union has to do
>that). We can all bring laptops and charge them anywhere. 1200 bucks
>is too much to pay for a non profit organisation like us.
>
>cheers Eelke
>
>
>
>
>On 10/10/07, Thomas Westin <thomas at pininteractive.com> wrote:
>>  Hi Michelle,
>>
>>  ouch, 1200 dollars...
>>
>>  I have another idea:
>>
>>  Why don't ask for donations in the booth? Put a note in the booth and
>>  explain why
>>
>>  And / or charge 10 USD for the SIG CD in the booth? Each CD with a
>>  simple cover and label cost perhaps 1 USD in direct costs, giving you
>>  9 USD back.  People could also pay more for it if they wish of
>>  course. I think a 100 CDs is reasonable to sell, giving you most of
>>  it back.
>>
>>  Or give the CD as a bonus to those who donate 10 USD or more
>>
>>  /Thomas
>>
>>
>>
>>  10 okt 2007 kl. 19.14 skrev d. michelle hinn:
>>
>>  > Yep -- we should definitely put a link to that on the wiki and on
>>  > the blog -- great idea.
>>  >
>>  > To give you all an idea of how much cost we are at...it's $1200
>>  > (they gave us half off for the cause and the miscommunication/my
>>  > misunderstanding of how these things work...so that's better than
>>  > $1200. This is coming out of my pocket.
>>  >
>>  > Now to talk to the electrician union...
>>  >
>>  > Michelle
>>  >
>>  >> Are we okay to get a PayPal donate button for funds? If so - it
>>  >> would be good to get this on the blog and main web-page pdq.
>>  >>
>>  >> I can put a bit towards the show too.
>>  >>
>>  >> Barrie
>>  >> www.OneSwitch.org.uk
>>  >>
>>  >>
>>  >>
>>  >> ----- Original Message ----- From: "d. michelle hinn" <hinn at uiuc.edu>
>>  >> To: "IGDA Games Accessibility SIG Mailing List"
>>  >> <games_access at igda.org>
>>  >> Sent: Wednesday, October 10, 2007 5:26 PM
>>  >> Subject: [games_access] E for All and GDC booths
>>  >>
>>  >>> Hi all,
>>  >>>
>>  >>> Ok some really bad news...
>>  >>>
>>  >>> I admit I have NEVER but together a booth for an expo as large as
>>  >>> E for All. Because I'm not a marketing person (although I tend to
>>  >>> play one with the SIG) I have just learned that I have to pay up
>>  >>> to a thousand dollars for carpet, tables, electricity (that whole
>>  >>> exact number of things that need to be plugged in, union money,
>>  >>> etc). Wow.
>>  >>>
>>  >>> Yeah. Crap. Nice thing to learn with a week to go. There are two
>>  >>> unions that a required to (1) put the carpet, tables etc in our
>>  >>> booth and (2) actually set up and plug in our stuff IF it takes
>>  >>> more than one person 30 minutes to set up the whole booth.
>>  >>> Yeah...and I heard from a friend who used to exhibit at E3 that
>>  >>> the unions will watch people like hawks.. I realize that we have
>>  >>> a number of people showing up at staggered times (ie, not
>>  >>> everyone will be there on the Wednesday we set up and some set up
>>  >>> will occur later). I'm hoping that late set up of some things can
>>  >>> be done quickly and less intrusively so we don't occur more cost.
>  > >>>
>>  >>> If anyone going to the show can help out with the cost (and I'm
>>  >>> about to learn the total damage), please, please do so. I'll
>>  >>> obviously just need to eat the cost (thank you nearly maxed out
>>  >>> credit card) at this point but any/all donations and/or ideas for
>>  >>> post-show sponsorship is GREATLY appreciated. If you have ideas
>>  >>> for last minute fund raising...please let me know with exact
>>  >>> details and contact info (please don't just tell me to ask
>>  >>> disability organizations -- exact contact info is what I need at
>>  >>> this point).
>>  >>>
>>  >>> More bad news...the GDC booth...
>>  >>>
>>  >>> There was some major miscommunication -- IGDA is NOT covering the
>>  >>> cost of the booth (they will cover the cost of fliers for both
>>  >>> shows) and I'm waiting to find out the total for a 100 square
>>  >>> foot booth (same size as E for All) -- CMP is going to give us a
>>  >>> significant discount but I just don't know what this entails.
>>  >>> Because we are finding this out now, we have time to beg for a
>>  >>> few hundred here and there (for any tech we show that is earning
>>  >>> revenue, as much as possible is appreciated). I realize that none
>>  >>> of us are making big money if we are making any money. So the
>>  >>> bulk of the fund raising is going to have to come elsewhere. And
>>  >>> I'm ok with that. But the same weird rules for E for All (carpet,
>>  >>> drapes for the tables, the cost of the tables, etc is also going
>>  >>> to be tacked on.
>>  >>>
>>  >>> Yes...I found this out AFTER the GDC proposal deadline and we
>>  >>> didn't have a main GDC arcade (we're trying for an indie games
>>  >>> one now but that won't get the people that don't show up until
>>  >>> Wednesday. I really want this booth to work out. And we have time
>>  >>> to raise some cash because we have a few months to do so. So if
>>  >>> we can come close to cost, that will be better than nothing.
>>  >>>
>>  >>> Welcome to the big leagues. Sure, the booth is a significant
>>  >>> boost and we can get more press attention and dev and gamer
>>  >>> attention (all are important in spreading the word). For E for
>>  >>> All I have (believe it or not) sent over 700 press release style
>>  >>> emails to raise press awareness) -- can you believe my contact
>>  >>> list is that big now??? I didn't realize how hard I have worked
>>  >>> to get these until I put it into excel.
>>  >>>
>>  >>> So thoughts? Ideas?
>>  >>>
>>  >>> Michelle
>>  >>> _______________________________________________
>>  >>> games_access mailing list
>>  >>> games_access at igda.org
>>  >>> http://seven.pairlist.net/mailman/listinfo/games_access
>>  >>>
>>  >>
>>  >>
>>  >>
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>--
>----------------------------------------------------------------------------
>Eelke Folmer                           Assistant Professor
>Department of CS&E/171
>University of Nevada              Reno, Nevada 89557
>Game interaction design        www.helpyouplay.com
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